Secure, seamless employee lifecycle management — without the faff

Bringing new people into your team should feel exciting, not exhausting.

But for most companies, onboarding and offboarding are still manual, inconsistent and full of delays.

You have to order devices, configure accounts, set up security, write handover notes, chase people for returns, revoke permissions… and hope nothing gets missed.

LeftBrain replaces that with a zero-touch onboarding and offboarding process.

You fill in a form. We handle the rest.

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Why it matters more than ever

As your business grows, so does the complexity of your team infrastructure.

Onboarding and offboarding are no longer just IT tasks — they are business-critical moments that affect:

• Productivity from day one
• Client security and compliance
• Team experience and trust
• HR, finance and asset tracking

Poor onboarding leads to lost hours and frustrated starters.

Poor offboarding leaves accounts open, devices unreturned and security exposed.

We help you fix both, with systems that scale.

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The cost of getting it wrong

Most companies underestimate the real impact of messy people processes.

We’ve seen:

• Staff waiting two days for laptop access after joining
• IT managers manually setting up user accounts during evenings
• Forgotten accounts left active for months after someone leaves
• Teams chasing ex-employees for files they still own
• Security policies never explained, leading to risky behaviours
• HR, ops and IT teams wasting hours each month trying to track devices

It’s inefficient, it’s risky, and it makes you look disorganised.

We turn it into a simple, repeatable, secure system.

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What zero-touch onboarding looks like

Let’s take a real example.

At Brainlabs, we helped roll out a zero-touch onboarding experience for a growing team.

Here’s how it works with LeftBrain:

1. You submit a simple form with the new employee’s name, role, team, location and start date.
2. We provision all accounts and access — email, Google Workspace or Microsoft 365, shared drives, project tools and permissions based on team templates.
3. We order and pre-configure the device — enrolled in your MDM (Mobile Device Management), with security profiles, pre-installed apps and locked admin controls.
4. The laptop is shipped directly to the employee — or placed on their desk for day one. They log in and everything works.
5. We provide a guided welcome — including a walkthrough of tools, policies and security essentials. No guessing. No “ask IT” moments.

This is what modern onboarding should feel like: simple, secure and seamless.

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Offboarding done properly

Offboarding is where most companies leave themselves exposed.

A missed account, an unreturned device or a forgotten access point can leave security holes — and cost you money.

We help you offboard with confidence.

Here’s what’s included:

• Deactivating or suspending all accounts across your cloud tools, email, file systems and internal apps
• Backing up and transferring files and emails so teams retain project continuity
• Remotely wiping or locking devices through MDM
• Flagging licence reallocation to keep costs optimised
• Triggering asset return workflows — with options for collection, shipping or wiping
• Recording offboarding details in audit logs for HR and compliance
• Optional feedback forms or final handover templates

Everything is documented, automated where possible, and always confirmed.

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Designed for security, compliance and scale

Both onboarding and offboarding are critical compliance moments.

If you are working towards ISO 27001, Cyber Essentials or any industry regulation, these processes must be locked down and auditable.

We ensure:

• Only the right people get access to the right systems
• Shared drives and email groups reflect your real team structure
• Devices are monitored, encrypted and remotely manageable
• Leaving users are cleanly removed without residual access
• Logs and documentation are created for internal or external audits
• No seats, licences or hardware are left floating and forgotten

This isn’t just about better IT. It’s about stronger business governance.

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What this unlocks for your business

For operations and HR

• No more chasing IT
• Consistent experience for every joiner and leaver
• Clear processes and fewer mistakes

For team leads and new starters

• Productivity from day one
• Confidence in systems and support
• Fewer support tickets, better first impressions

For IT

• Centralised processes, automation and tracking
• Reduced manual effort
• Better visibility of accounts, licences and devices

For leadership and compliance

• Reduced risk exposure
• A smoother employee experience at scale
• Stronger positioning for audits, tenders and growth

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Why LeftBrain

We don’t just set up accounts. We design onboarding and offboarding experiences that reflect the professionalism and pace of your business.

At Brainlabs, we delivered zero-touch provisioning across a growing team — removing delays, improving security, and giving the People and IT teams room to focus on what matters.

“Since working with LeftBrain, our onboarding process has become considerably faster. We used to sometimes manually set up 30 laptops at a time, with each laptop taking anywhere between 30 and 45 minutes. With LeftBrain’s zero-touch deployment, we often just hand a new member of staff a box with their laptop in it. It’s saved me a lot of time (and my sanity!)”